OTHER MATTERS
Solicitation of Proxies
The Company will solicit proxies for the Annual Meeting and will bear the cost of Internet availability of documents, voting over the Internet and for all other costs associated with assembling, printing, mailing and soliciting proxy solicitation materials. The Company’s officers and regular associates may also solicit proxies in person or by telephone, but they will not be specially compensated for such services. The Company’s regularly retained investor relations firm, Finn Partners, may also solicit proxies by Internet, telephone and mail. The Company will not pay Finn Partners a separate fee for any such proxy solicitations. The Company will reimburse brokerage firms and other nominees, custodians and fiduciaries for the reasonable out-of-pocket expenses they incur in forwarding proxy solicitation materials to the beneficial owners of Common Stock held of record by them.
Stockholders’ Proposals for the 2025 Annual Meeting
The Company plans to hold its 2025 Annual Meeting of Stockholders in February of 2025. Any proposal that a stockholder wants to be presented at the 2025 Annual Meeting of Stockholders must be received by the Secretary no later than September 6, 2024 or the proposal will automatically be excluded from proxy materials for that meeting. Such proposals must be received by the Secretary at the Company’s principal office, the address of which is set forth in this Proxy Statement, and must meet the requirements of the regulations of the Securities and Exchange Commission to be eligible to be included in the proxy materials for the Company’s 2025 Annual Meeting. In addition, for stockholder nominees for directors to be considered timely for inclusion on a universal proxy card pursuant to Rule 14a-19 under the Exchange Act, stockholders must provide notice no later than December 15, 2024, containing the information required by Rule 14a-19 under the Exchange Act.
Further, any stockholder proposal for which the Company does not receive notice on or before November 20, 2024 shall be subject to the discretionary vote of the proxy holders at the 2025 Annual Meeting of Stockholders.
Action on Other Matters at the 2024 Annual Meeting
If notice of a stockholder proposal that had not been submitted to be included in this Proxy Statement was not received by the Company on or before November 21, 2023, the persons named in the enclosed form of proxy will have discretionary authority to vote all proxies with respect thereto in accordance with their best judgment.
At this time, the Company does not know of any matters to be presented for action at the 2024 Annual Meeting other than those listed in the Notice of Annual Meeting of Stockholders and contained in this Proxy Statement. If any other matter comes before the Annual Meeting, it is intended that the persons who are named in the proxies will vote the shares represented by effective proxies in their discretion.
Section 16(a) Beneficial Ownership Reporting Compliance
Pursuant to Section 16(a) of the Exchange Act, the Company is required to identify any Reporting Person (as defined below) who failed to file on a timely basis with the SEC any report that was required to be filed during fiscal 2023 with the SEC. Such required filings include a Form 3 (an initial report of beneficial ownership of Common Stock) and a Form 4 and Form 5 (which reflect changes in beneficial ownership of Common Stock). For purposes of this Proxy Statement, a “Reporting Person” is a person who at any time during fiscal year 2023 was (a) a director of the Company, (b) an officer of the Company, or (c) a holder of more than 10% of the Company’s outstanding Class A Common Stock or Class B Common Stock.
Delinquent Section 16(a) Reports
The Company believes that during fiscal year 2023, its Reporting Persons complied with all Section 16(a) filing requirements, except that Ms. Laura Sharp inadvertently failed to timely file a Form 4 reflecting the conversion of 77,700 shares of Class B Common Stock to Class A Common Stock. In making this statement, the Company has relied solely upon an examination of the copies of Forms 3, 4 and 5, and amendments thereto, provided to the Company and the written representations of its Reporting Persons.
Householding
We have adopted a procedure approved by the SEC called “householding.” Under this procedure, multiple stockholders who share the same last name and address will receive only one copy of the proxy materials. If the household received a printed set of proxy materials by mail, each stockholder will receive his or her own proxy card by mail. We have undertaken householding to reduce our printing costs and postage fees.